PSAC Sixteenth Triennial Convention

The PSAC Constitution on Convention

Attention is invited to the provisions of Sections 9, 11, 14, 17, 19 and 24 of the PSAC Constitution with regard to the authority and responsibility vested in the National Triennial Convention and representation at National Conventions. Pertinent Sub-Sections of the referenced Sections read as follows:

Section 9
Components, their jurisdiction, authority and rights

Sub-Section (4)

(b) A Component shall have the right to elect delegates and alternates to National Triennial Conventions of the PSAC, in accordance with procedures outlined in its By-Laws, providing that such election takes place and is fully completed six months prior to the commencement of the National Triennial Convention of the PSAC. Only dues-paying members in good standing as defined in Section 4, Sub-Section (2), (a), (b), (c), (d), (e), (f) and (g) or Life Members who are otherwise eligible, shall be eligible for election as delegates.

Sub-Section (13)

A Component may adopt resolutions for consideration at a regular National Triennial Convention of the PSAC in accordance with procedures outlined in its By-Laws, providing that such resolutions are adopted at least six (6) months prior to the National Triennial Convention of the PSAC.

Section 11
Directly chartered locals, their jurisdiction, authority and rights

Sub-Section (4)

(a) A DCL shall have the right to elect its own officers and to elect at a general meeting, held within a period of not more than twelve (12) months and not less than six (6) months prior to the commencement of the regular National Triennial Convention of the PSAC, delegates and alternates to the forthcoming National Triennial Convention of the PSAC. Only dues-paying members, or Life Members who are otherwise eligible, shall be eligible for election as delegates.

(b) – At a general meeting held at least six (6) months prior to the regular National Triennial Convention of the PSAC, a DCL shall have the right to adopt resolutions for consideration by delegates to the forthcoming National Triennial Convention of the PSAC.

Section 14
Area councils

Sub-Section (12)

  1. Area Council meetings shall be held at least four (4) times a year. One such meeting shall be known as the annual meeting at which time officers shall be elected and financial and other reports presented.
  2. Area Council delegates shall have the right to elect at an annual meeting, held within a period of not more than twelve (12) months and not less than six (6) months prior to the commencement of the regular National Triennial Conventions of the PSAC, a delegate to the forthcoming PSAC Convention.

Sub-Section (13)

(b) – Area Council resolutions to National Triennial Conventions must be submitted to the NBoD six (6) months prior to the Convention.

Section 16

Sub-Section (4)

(b) – Regional Triennial Conventions may adopt resolutions for consideration at National Triennial Conventions of the PSAC in accordance with procedures outlined in its regional By-Laws.

Section 17
National Triennial Conventions

Sub-Section (6)

The National Triennial Convention shall:

  1. adopt rules of procedure governing the processing of all matters before the National Triennial Convention;
  2. deal with all resolutions and matters submitted to it by: the NBoD; Components, in accordance with Section 9, Sub-Section (13); Regional Convention/Councils in accordance with Section 16, Sub-Section (4); and, DCLs in accordance with Section 11, Sub-Section (4) (b) except that this would not normally include collective bargaining demands;
  3. deal with all specific matters assigned to it by this Constitution;
  4. establish the general policies of the PSAC;
  5. elect officers of the PSAC as outlined in Sections 18 and 23 of this Constitution;
  6. ratify all appointments to Committees of the National Triennial Convention made by the NBoD or the AEC;
  7. establish the budgetary provisions of the ensuing period including the dues to be paid by each member other than those dues established by a:
    1. i) Component Convention or by subordinate bodies of a Component; or
    2. ii) DCL
  8. review all reports submitted to it by officers and subordinate bodies;
  9. review the report of the National Triennial Women's, Aboriginal Peoples, Racially Visible Persons, Pride, Access, and Health and Safety Conferences and vote on recommendations adopted at the Conferences;
  10. act upon any other items of business placed before it by the duly-elected delegates in the manner prescribed by the procedural rules adopted by the Convention for the orderly processing of its business.

    11. Section 19
    Representation and voting at the PSAC National Triennial Convention

    Sub-Section (1)

    For purposes of representation at any National Triennial Convention of the PSAC, each Component shall be entitled to elect delegates on the following basis:

    • One delegate for the first 100-400 members; and
    • One additional delegate for each additional 400 members or major fraction thereof; and
    • Dues-paying members who are recognized by the terms of their collective agreement.

    Sub-Section (2)

    1. For the purposes of representation at any National Triennial Convention of the PSAC, a DCL shall be entitled to elect delegates on the following basis:
      • One delegate for the first 100-400 members, defined here to include those dues-paying members who are recognized by the terms of their collective agreement; and
      • One additional delegate for each additional 400 members or major fraction thereof, defined here to include those dues-paying members who are recognized by the terms of their collective agreement.
      1. For the purposes of representation at any National Triennial Convention of the PSAC, DCLs of a region under the jurisdiction of a REVP who are not entitled to elect delegates pursuant to Section 19, Sub-Section (2) (a), shall be entitled to elect delegates on the following basis:
        • One delegate for the first 100-400 members from DCLs of a region as defined above; and
        • One additional delegate for each additional 400 members or major fraction thereof.
      2. Procedures governing the election of delegates under Sub-Section (2) (b) (i) will be developed by the AEC.

    The AEC has developed the following procedures:

    1. At the time that the call to a National Triennial Convention is made, the PSAC Director of the Finance Branch shall provide a list of all Directly Chartered Locals within each Regional Executive Vice-President’s jurisdiction/region, including the number of members in each Local.
    2. The Regional Executive Vice-President shall call for one (1) nomination from each Directly Chartered Local within his/her region which is not entitled to elect delegates pursuant to Section 19, Sub-Section (2) (a) of the PSAC Constitution.
    3. The Regional Executive Vice-President will facilitate the selection of one (1) (or more if numbers warrant) of the nominees through the Presidents of the Locals concerned.
    4. The names of the selected individuals will be forwarded to the PSAC Director of the Administration Branch for registration as a Convention delegate.

    Sub-Section (3)

    Delegate entitlement under Section 19 shall be determined in accordance with Section 4, Sub-Section (14) in the 12 months prior to the date of the Convention Call.

    Sub-Section (4)

    All accredited delegates as elected by Components and DCLs shall have full voice and voting rights.

    Sub-Section (5)

    1. (a) Each member of the NBoD or their alternate shall be entitled to attend a National Triennial Convention of the PSAC and shall be accorded all rights and privileges of accredited delegates.
    2. (b) Each member of the NBoD, and each full-time Component Vice-President who is required to relocate to the National Capital Region shall, within thirty (30) days of his/her election, notify the PSAC Director of the Administration Branch of his/her intention to either:
      1. i) participate in the caucus at Convention from the geographic area where he/she resided immediately prior to his/her election to the NBoD or Component Vice-President; or
      2. ii) participate in the National Capital Region Caucus.

    Sub-Section (6)

    Each Area Council shall be entitled to elect and send to any National Triennial Convention of the PSAC one (1) delegate who shall be accorded all rights and privileges of accredited delegates.

    Sub-Section (7)

    The Aboriginal Peoples, Racially Visible Persons, Pride and Access equity groups shall each be entitled to send two (2) delegates to any National Triennial Convention of the PSAC who shall be accorded all rights and privileges of accredited delegates. These delegates shall be elected at their respective PSAC National Triennial Conference.

    Section 24
    Finances and collection of dues

    Sub-Section (21)

    Remuneration of delegates, including members of the NBoD, to any National Triennial Convention of the PSAC, shall be paid by the PSAC Centre.

    Remuneration shall consist of all necessary transportation, hotel accommodation, per diem at a flat rate to cover subsistence expenses incurred during attendance at the National Triennial Convention, the flat rate to be struck at the opening session of the Convention, and actual salary or wages for time lost. Salary for time lost shall not be payable to any full-time elected or appointed officer of the PSAC in attendance at any National Triennial Convention of the PSAC.

    Date Modified : 2011/10/14

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